Prevent Publication of Non-accessible Items

[joncameron]

Description

Avalon currently has a "Has Transcript" and "Has Captions" attribute for records. Another is needed: is this item accessible; that is, for each of the files does it have a corresponding transcription document with which it will meet WCAG AA-level compliance? Something more sophisticated for indicating whether an item meets AV accessibility compliance required by WCAG AA.

• If the creation date for an item (the date_ingested timestamp for the media object) is past 2026-04-24 and is_accessible is false, restrict the ability to Publish.
• If a collection manager exempts the item by toggling the state of the checks a toggle to indicate that the item is not bound by normal accessibility concerns (archival footage, music, silent film), then they are allowed to Publish the item.
• The only mechanism is the binary toggle that set the is_accessible value, and there is no notes field or other additional information for collections managers to provide

Questions

• Where should the "exempt this item" toggle live in the UI?
  • Manage Files page, above the list of sections
• Will an item be unpublished when a new file is added?
  • No, items that are Published are not Unpublished when a new file is added. Items cannot be set to Publish if is_accessible is true, but if they are already Published they are grandfathered in

Done Looks Like

• System config boolean added: enforce_accessibility_compliance
• New attribute added to media objects: is_accessible.
• When enforce_accessibility_compliance is set to true in system settings, the Publish action cannot be taken
• Administrator users can still take the Publish action on items where is_accessible is false
• New attribute added to media objects: override_accessibility (probably a better name for this)
• Publish action is disabled unless:
  • "Is Accessible" is true or
  • The item is exempted by the collection manager

[joncameron]

👍