This repository documents the design, implementation, and operational workflow of the HAAG Progress Tracking System, a lightweight, scalable framework for monitoring researcher contributions, team progress, and publication readiness across distributed computational research teams.
It integrates existing research workflows (Slack, GitHub, weekly reports) with structured advisor evaluations and automated notifications to provide transparent, fair, and timely visibility into project performance.
admin-project-tracking/ │ ├── README.md ├── weekly_reports_history/ │ ├── README.md │ └── different_versions_of_reports/ │ ├── Example_semester1_report_redacted.pdf │ ├── Example_semester2_report_redacted.pdf │ ├── Example_semester3_report_redacted.pdf │ └── Example_semester4_report_nochange_redacted.pdf │ ├── weekly_reports_advisors_survey/ │ └── README.md │ ├── github_progress_bot/ │ └── README.md │ ├── website_usage/ │ └── README.md │ ├── milestones_and_larger_themes/ │ └── README.md │ └── future_work_and_initiatives/ ├── README.md ├── blocker_escalation_protocol_initiative.md └── weekly_reporting-workflow_clarification.md
Contains historical weekly reports submitted by student researchers. Includes the different_versions_of_reports folder with example reports from multiple semesters.
Documents the structure and usage of weekly advisor surveys, including submission process, evaluation fields, and automated notifications.
Houses the automated progress tracking bot, which monitors GitHub milestones and issues, providing dashboards and Slack notifications for leadership and project managers.
Contains documentation on HAAG website history, governance challenges, proposed maintenance procedures, and GitHub-first website update workflows.
Stores ongoing and proposed initiatives to improve operational workflows. Currently includes:
- Structured Blocker Escalation Protocol
- Weekly Reporting Workflow Clarification
- GitHub-First Website Automation and Content Governance Initiative
New initiatives may be added collaboratively with students and HAAG team members.
Contains documentation that organizes project progress into concrete milestones and cross-project strategic themes. This folder is intended to support planning, status communication, and alignment between day-to-day tasks and broader research goals.
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Weekly Reports and Advisor Surveys
Handles submission of weekly student reports and structured advisor evaluations. Provides automated Slack notifications to highlight team status and blockers. -
Progress Bot and GitHub Issue Tracking
Automates monitoring of research progression via GitHub milestones and issues, providing dashboards and Slack notifications for both leadership and project managers.
| Role | Responsibility |
|---|---|
| Student | Submit weekly report and update assigned GitHub issues |
| Advisor | Review reports and submit weekly evaluation |
| Project Manager | Track individual team progress, map tasks to code, and define roadmaps with Computational Advisors |
| Slack Bot | Summarize reports |
| HAAG Leadership | Maintain high-level view via dashboard, allocate resources, and intervene |
| System | Send automated notifications |
- Good
- Needs Improvement
- Poor
- On Track
- Needs Improvement
- Blocked
This dual-layer evaluation provides both individual and team-level visibility.
- Improved visibility and continuous progress tracking
- Standardized reporting and structured advisor feedback
- Early detection of blockers
- Fair and objective evaluation across teams
- Administrative efficiency through integration into existing workflows
- LLM-based automated report summaries
- Real-time dashboards
- GitHub activity integration
- Automated compliance tracking
- Cross-project performance analytics
Human-Augmented Analytics Group (HAAG)
Georgia Institute of Technology
Contributors: HAAG Researchers, Advisors, and Leadership
This project is licensed for research and academic use.