PRISM: Personal Rhythm & Information System for Management

A markdown-native, AI-assisted task management system for CTOs who have too much in their heads.

Quick Start

1. Dump thoughts → _inbox/quick.md (or drop audio in _inbox/audio/)
2. Ask Cline → "morning standup" to process inbox and generate today's plan
3. Work from → TODAY.md throughout the day
4. Update via Cline → "done with X", "add task Y", "note: Z"
5. End of day → "wrap up" to summarize and prep for tomorrow

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Structure

todo/
├── TODAY.md              ← Your daily cockpit (regenerated each morning)
├── _daily/               ← Archive of past days
├── _inbox/               ← Brain dump zone
│   ├── quick.md          ← Text capture
│   ├── audio/            ← Voice memos
│   └── _processed/       ← Processed items archive
├── projects/             ← Active work with end dates
│   └── project-name/
│       ├── README.md     ← Overview, goals, stakeholders
│       ├── tasks.md      ← The todos
│       ├── decisions.md  ← Decision log
│       └── notes.md      ← Meeting notes, context
├── areas/                ← Ongoing responsibilities (no end date)
│   ├── hiring.md
│   ├── team.md
│   └── infrastructure.md
├── _knowledge/           ← 🧠 System's learning brain (NEW!)
│   ├── clients/          ← Client intelligence & history
│   ├── team/             ← Team radar & preferences
│   ├── patterns.md       ← Learned patterns & wisdom
│   ├── learnings.md      ← Quick capture inbox for insights
│   └── bottlenecks.md    ← Things waiting on YOU
├── _someday/             ← Parking lot
│   └── ideas.md
├── _archive/             ← Completed projects
└── _cline/               ← AI workflow instructions
    ├── WORKFLOWS.md      ← Quick reference
    ├── morning-standup.md
    ├── process-inbox.md
    ├── update-task.md
    └── templates/

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Task Syntax

- [ ] Task description @today !p1 due:2024-12-20
- [ ] Ready task @next
- [ ] Backlog task @later
- [x] Completed done:2024-12-15
- [>] Delegated @delegated:person
- [-] Cancelled
- [?] Blocked @waiting:person

Markers: @today @next @later @waiting:name !p1 !p2 !p3 due:YYYY-MM-DD

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Cline Commands

Say This	What Happens
"morning standup"	Archive yesterday, process inbox, generate TODAY.md
"process inbox"	Parse quick.md and audio, route to projects
"done with [task]"	Mark complete, log in today's notes
"add task [desc]"	Add to appropriate project or today
"add note [content]"	Add to today's log with timestamp
"waiting on [person]"	Mark task blocked
"wrap up"	End of day summary

Intelligence & Learning Commands

Say This	What Happens
"who needs me?"	Show everything waiting on you - your guilt radar
"client update [name]"	Update client status, log contact
"add client [name]"	Create new client file
"talked to [client]"	Quick log of client contact
"I learned..."	Capture insight to knowledge base
"add team member [name]"	Create new team member file
"had 1:1 with [name]"	Log check-in with team member

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Knowledge System (The Learning Brain)

The system gets smarter over time by tracking:

• Clients → Payment status, communication preferences, expectations, learned patterns
• Team → Who needs your attention, communication styles, pending requests
• Patterns → What works, what doesn't, estimation multipliers, chronic rollers
• Bottlenecks → Things waiting on YOU (your guilt radar)

How It Learns

Signal	What Happens
Task rolls 3+ times	Flagged as chronic roller
@waiting:richard > 3 days	Highlighted in morning standup
Client not contacted > threshold	Alert in intelligence report
You say "I learned..."	Captured for routing

Morning Intelligence Report

Every morning standup now starts with an Intelligence Alert before your tasks:

• Things waiting on YOU that are getting stale
• Clients approaching/exceeding their contact threshold
• Team members who need check-ins
• Stagnating projects

This prevents fires before they start. 🔥

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Philosophy

• Pull, don't push: Tasks live in projects. TODAY.md is a view into them.
• One truth: Each task exists in one place. Links connect everything.
• Capture fast, organize later: Inbox is for speed. Morning standup is for thinking.
• History matters: Git tracks everything. Daily files preserve context.
• AI-native: Cline reads the _cline/ workflows to help manage the system.
• Learn continuously: The system captures patterns and gets smarter over time.

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Setup Audio Transcription (Optional)

For automatic voice memo processing:

# Install Whisper
brew install openai-whisper

# Or the faster C++ version
brew install whisper-cpp

Drop audio files in _inbox/audio/ and run "morning standup".

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Tips

1. Don't overthink it - Dump to inbox, let Cline sort it
2. Top 3 is sacred - If you finish those, the day was a success
3. Flag chronic rollers - If something rolls 3+ days, break it down or delegate
4. Weekly review - Clear someday, review areas, check project health
5. Trust git - Everything is versioned. Experiment freely.

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Built with bloody clever markdown magic. 🧙‍♂️