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Merged
khairahscorner merged 1 commit into from
Oct 15, 2025
Merged

Optimise GHA Workflows #595

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5 changes: 1 addition & 4 deletions .github/workflows/add_new_mentors.yml
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Original file line number Diff line number Diff line change
Expand Up @@ -3,9 +3,6 @@ name: Add Newly Accepted Mentors
on:
workflow_dispatch:
inputs:
file_id:
description: "Google Drive file ID of the Excel sheet with the new mentors data"
required: true
current_period:
description: "Current period (specify \"long-term\" if during long-term mentorship registration; otherwise, default is used)"
required: false
Expand Down Expand Up @@ -45,7 +42,7 @@ jobs:

- name: Download spreadsheet from Google Drive
run: |
rclone backend copyid gdrive: ${{ github.event.inputs.file_id }} tools/samples/new_mentors.xlsx
rclone backend copyid gdrive: ${{ secrets.NEW_MENTORS_FILE_ID }} tools/samples/new_mentors.xlsx
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- name: Run scripts to append new mentors to mentors.yml and download their profile picture(s)
run: |
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5 changes: 1 addition & 4 deletions .github/workflows/adhoc_availability_prep.yml
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Expand Up @@ -6,9 +6,6 @@ on:
month:
description: "Month number (e.g. 10 for October)"
required: true
file_id:
description: "Google Drive file ID of the Excel sheet with the availabilities"
required: true

jobs:
update-mentors:
Expand Down Expand Up @@ -44,7 +41,7 @@ jobs:

- name: Download spreadsheet from Google Drive
run: |
rclone backend copyid gdrive: ${{ github.event.inputs.file_id }} tools/adhoc.xlsx
rclone backend copyid gdrive: ${{ secrets.ADHOC_AVAILABILITIES_FILE_ID }} tools/adhoc.xlsx

- name: Run script
run: |
Expand Down
10 changes: 4 additions & 6 deletions tools/README.md
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Expand Up @@ -30,9 +30,8 @@ If running locally:
- After running the script, you **HAVE** to run the [run_download_automation script](run_download_automation.sh) to download images for the new mentors. Else, the image links will be broken as they do not exist yet. Read the instructions for the download script usage below.

**If using GitHub Actions**, the GHA workflow is **ONLY** for adding new mentors.
It uses a Google Cloud service account setup to retrieve the Excel file from Google Drive. The service key has been configured for womencodingcommunity Google Drive account and the file to be used/updated has been shared with the service account email.
Hence, to run the GHA workflow, you only need to provide:
- the file ID for the excel sheet to use
It uses a Google Cloud service account setup to retrieve the Excel file from Google Drive. The service key has been configured for womencodingcommunity Google Drive account and the file to be used/updated has been shared with the service account email (the ID of this file has also been saved to GitHub secrets as `NEW_MENTORS_FILE_ID`).
Hence, to run the GHA workflow, you only need to provide:
- (Optional) the current period

For more information on the GC service account configurations, you can read the [documentation](blog_automation/README.md) in the blog automation folder.
Expand Down Expand Up @@ -98,9 +97,8 @@ sh run_adhoc_prep_automation.sh
```
**Note:**
- If running locally, ensure to update `adhoc-prep.xslx` with the new data to be updated for the mentors.
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- If using GitHub Actions, the GHA workflow for this script uses a Google Cloud service account setup to retrieve the file from Google Drive. The service key has been configured for womencodingcommunity Google Drive account and the file to be used/updated has been shared with the service account email.
- If using GitHub Actions, the GHA workflow for this script uses a Google Cloud service account setup to retrieve the file from Google Drive. The service key has been configured for womencodingcommunity Google Drive account and the file to be used/updated has been shared with the service account email (the ID of this file has also been saved to GitHub secrets as `ADHOC_AVAILABILITIES_FILE_ID`).
Hence, to run the GHA workflow, you only need to provide:
- the month value (e.g 9 for September) and,
- the file ID for the excel sheet to use
- the month value (e.g 9 for September)

For more information on the GC service account configurations, you can read the [README](blog_automation/README.md) in the blog automation folder.