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fix: update project-sync workflow — add PR trigger, continue-on-error, robust helpers #282

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Merged
ajianaz merged 1 commit into from
Jul 7, 2026
Merged

fix: update project-sync workflow — add PR trigger, continue-on-error, robust helpers #282

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224 changes: 201 additions & 23 deletions .github/workflows/project-sync.yml
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Original file line number Diff line number Diff line change
Expand Up @@ -3,72 +3,250 @@ name: Sync to CodeCorraDev Roadmap
on:
issues:
types: [opened, reopened, closed, labeled]
pull_request:
types: [closed]
# Manual trigger for backfill
workflow_dispatch:

permissions:
issues: read
repository-projects: read

env:
PROJECT_TOKEN: ${{ secrets.PROJECT_BOARD_TOKEN }}
PROJECT_NODE_ID: ${{ secrets.PROJECT_NODE_ID }}
GITHUB_TOKEN: ${{ secrets.GITHUB_TOKEN }}

jobs:
sync:
runs-on: ubuntu-latest
# Non-critical: project board sync should not block or create noise
continue-on-error: true
steps:
- name: Sync issue to Project Board
- name: Sync issue/PR to Project Board
env:
GH_TOKEN: ${{ secrets.PROJECT_BOARD_TOKEN }}
PROJECT_NODE_ID: ${{ secrets.PROJECT_NODE_ID }}
STATUS_FIELD_ID: PVTSSF_lADOEUV_vs4BahYpzhVYcGc
DONE_OPTION_ID: 98236657
run: |
set -e

EVENT="${{ github.event.action }}"
ISSUE_NUMBER="${{ github.event.issue.number }}"
ISSUE_NODE_ID="${{ github.event.issue.node_id }}"
ISSUE_STATE="${{ github.event.issue.state }}"
EVENT_NAME="${{ github.event_name }}"
ISSUE_NUMBER="${{ github.event.issue.number || '' }}"
ISSUE_NODE_ID="${{ github.event.issue.node_id || '' }}"
ISSUE_STATE="${{ github.event.issue.state || '' }}"
PR_NUMBER="${{ github.event.pull_request.number || '' }}"
PR_NODE_ID="${{ github.event.pull_request.node_id || '' }}"
PR_MERGED="${{ github.event.pull_request.merged || '' }}"
PR_URL="${{ github.event.pull_request.html_url || '' }}"
REPO="${{ github.repository }}"

echo "::group::Event Details"
echo "Event: $EVENT"
echo "Issue: #$ISSUE_NUMBER"
echo "State: $ISSUE_STATE"
echo "Repo: $REPO"
echo "Project: $PROJECT_NODE_ID"
echo "Event name: $EVENT_NAME"
echo "Action: $EVENT"
echo "Issue: #$ISSUE_NUMBER (state=$ISSUE_STATE)"
echo "PR: #$PR_NUMBER (merged=$PR_MERGED)"
echo "Repo: $REPO"
echo "Project: $PROJECT_NODE_ID"
echo "::endgroup::"

if [ -z "$PROJECT_NODE_ID" ] || [ "$PROJECT_NODE_ID" = "" ]; then
# Skip when project secrets are not configured.
if [ -z "$PROJECT_NODE_ID" ]; then
echo "::warning::PROJECT_NODE_ID not set. Skipping."
exit 0
fi

# ------------------------------------------------------------------
# Helper: add a content node (issue/PR) to the project if absent.
# Echoes the project item id (existing or newly created) to stdout.
# ------------------------------------------------------------------
add_to_project() {
local node_id="$1"
RESULT=$(gh api graphql \
local err_file
err_file=$(mktemp)
trap "rm -f '$err_file'" RETURN

local stdout_result exit_code
set +e
stdout_result=$(gh api graphql \
-f query="
mutation {
addProjectV2ItemById(input: {projectId: \"$PROJECT_NODE_ID\", contentId: \"$node_id\"}) {
item { id }
}
}" 2>&1)
if echo "$RESULT" | grep -q '"item"'; then
echo "✅ Added to project"
else
echo "⚠️ Add failed (may already exist): $RESULT"
}" 2>"$err_file")
exit_code=$?
set -e
local stderr_result
stderr_result=$(cat "$err_file")

if [ $exit_code -ne 0 ]; then
echo "❌ gh api failed (exit $exit_code): $stderr_result" >&2
return 1
fi
if echo "$stdout_result" | grep -q '"errors"'; then
echo "❌ GraphQL error: $stdout_result $stderr_result" >&2
return 1
fi

local item_id
item_id=$(echo "$stdout_result" | python3 -c "import sys,json; print(json.load(sys.stdin)['data']['addProjectV2ItemById']['item']['id'])" 2>/dev/null || true)
if [ -n "$item_id" ]; then
echo "$item_id"
return 0
fi
echo "⚠️ Unexpected response (may already exist): $stdout_result $stderr_result" >&2
return 1
}

# ------------------------------------------------------------------
# Helper: look up an existing project item id for a content node.
# ------------------------------------------------------------------
get_item_id() {
local content_node_id="$1"
gh api graphql \
-f query="
query {
node(id: \"$PROJECT_NODE_ID\") {
... on ProjectV2 {
items(first: 100) {
nodes {
id
content {
... on Issue { id }
... on PullRequest { id }
}
}
}
}
}
}" 2>/dev/null \
| python3 -c "
import sys, json
data = json.load(sys.stdin)
target = '$content_node_id'
for n in data['data']['node']['items']['nodes']:
c = n.get('content') or {}
if c.get('id') == target:
print(n['id'])
break
" 2>/dev/null
}

# ------------------------------------------------------------------
# Helper: set Status field to Done for a project item.
# ------------------------------------------------------------------
set_done() {
local item_id="$1"
echo "Setting item $item_id → Done"
gh api graphql \
-f query="
mutation {
updateProjectV2ItemFieldValue(input: {
projectId: \"$PROJECT_NODE_ID\",
itemId: \"$item_id\",
fieldId: \"$STATUS_FIELD_ID\",
value: { singleSelectOptionId: \"$DONE_OPTION_ID\" }
}) {
projectV2Item { id }
}
}" 2>&1
}

# ==================================================================
# PR closed (only set Done when merged)
# ==================================================================
if [ "$EVENT_NAME" = "pull_request" ]; then
if [ "$PR_MERGED" = "true" ]; then
echo "PR #$PR_NUMBER was merged — updating linked issues to Done"

# The PR node itself is usually not in the board, but its linked
# issues are. Closing a PR does not auto-close issues, so we rely
# on "Linked pull requests" / closing keywords to find them.
#
# Step 1: query the PR for "closingIssuesReferences".
LINKED=$(gh api graphql \
-f query="
query {
node(id: \"$PR_NODE_ID\") {
... on PullRequest {
closingIssuesReferences(first: 20) {
nodes { id number }
}
}
}
}" 2>/dev/null \
| python3 -c "
import sys, json
data = json.load(sys.stdin)
nodes = data['data']['node']['closingIssuesReferences']['nodes']
for n in nodes:
print(n['id'] + ' ' + str(n['number']))
" 2>/dev/null || true)

if [ -z "$LINKED" ]; then
echo "No linked closing issues found for PR #$PR_NUMBER."
# If the PR content itself is on the board, mark it Done.
item_id=$(get_item_id "$PR_NODE_ID")
if [ -n "$item_id" ]; then
set_done "$item_id"
fi
else
echo "$LINKED" | while read -r issue_node issue_num; do
[ -z "$issue_node" ] && continue
echo "Linked issue #$issue_num → marking Done"
item_id=$(get_item_id "$issue_node")
if [ -z "$item_id" ]; then
item_id=$(add_to_project "$issue_node")
fi
if [ -n "$item_id" ]; then
set_done "$item_id"
else
echo "⚠️ Could not resolve item id for issue #$issue_num"
fi
done
fi
else
echo "PR #$PR_NUMBER closed without merge — no status change."
fi
exit 0
fi

# ==================================================================
# Issue events
# ==================================================================
if [ -z "$ISSUE_NODE_ID" ]; then
echo "No issue context (manual dispatch?). Exiting."
exit 0
fi

case "$EVENT" in
opened|reopened)
if [ "$ISSUE_STATE" = "open" ]; then
echo "Adding opened/reopened issue #$ISSUE_NUMBER..."
add_to_project "$ISSUE_NODE_ID"
if ! add_to_project "$ISSUE_NODE_ID" >/dev/null; then
echo "::error::Failed to add issue #$ISSUE_NUMBER to project board"
exit 1
fi
else
echo "Issue #$ISSUE_NUMBER is not open. Skipping."
fi
;;
closed)
echo "Issue #$ISSUE_NUMBER closed — item stays in board (visibility handled by project)"
echo "Issue #$ISSUE_NUMBER closed — setting Status to Done"
item_id=$(get_item_id "$ISSUE_NODE_ID")
if [ -z "$item_id" ]; then
echo "Issue not yet on board — adding first."
item_id=$(add_to_project "$ISSUE_NODE_ID")
fi
if [ -n "$item_id" ]; then
set_done "$item_id"
else
echo "::error::Could not resolve project item for issue #$ISSUE_NUMBER"
exit 1
fi
;;
labeled)
echo "Issue #$ISSUE_NUMBER labeled — no action needed"
;;
*)
echo "Unhandled event: $EVENT. No action."
;;
esac
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