docs: know that AI tooling is a self-borne expense

[zolotokrylin]

Problem

• Closes Problem: contributors can't tell that AI tooling is self-borne #128

The policy lists software subscriptions as reimbursable, so contributors ask to have AI tooling sponsored. AI plans are a basic self-borne cost, but nothing written said so.

Solution

Adds a "What does not qualify" section to EXPENSES.md: AI tooling (Claude, ChatGPT, Copilot, and similar) is not reimbursable and is borne by the individual, on the same footing as internet, electricity, or a desk and chair.

Summary by CodeRabbit

• Documentation
  • Added guidance clarifying that AI tools and plans are not eligible for reimbursement.
  • Explained that additional AI credits beyond standard usage are considered ordinary work-related costs.

[holdex]

Time Submission Status

Member	#	Time	Running Total	Status	Last Update
zolotokrylin			17min	✅ Submitted	Jul 15, 2026, 7:54 AM

---

Submit or update total time with:

@holdex pr submit-time 2h

Add time on top of previous submission with:

@holdex pr add-time 1h30m

See available commands to help comply with our Guidelines.

[coderabbitai]

Caution

Review failed

The pull request is closed.

ℹ️ Recent review info

⚙️ Run configuration

Configuration used: Organization UI

Review profile: CHILL

Plan: Pro

Run ID: bd78f672-e450-4188-ba08-c1a6e06f7554

📥 Commits

Reviewing files that changed from the base of the PR and between df8cf6a and d2e420d.

📒 Files selected for processing (1)

• docs/EXPENSES.md

---

Walkthrough

The expense policy now explicitly excludes AI tooling and excess AI plan credits from reimbursement and describes these costs as individually borne work expenses.

Changes

Expense Policy

Layer / File(s)	Summary
AI expense exclusion docs/EXPENSES.md	Adds a “What does not qualify” section stating that AI tooling and excess AI plan credits are not reimbursable.

Estimated code review effort: 1 (Trivial) | ~2 minutes

✨ Finishing Touches

🧪 Generate unit tests (beta)

• Create PR with unit tests
• Commit unit tests in branch docs/expenses-ai-self-borne

---

Thanks for using CodeRabbit! It's free for OSS, and your support helps us grow. If you like it, consider giving us a shout-out.

❤️ Share

• X
• Mastodon
• Reddit
• LinkedIn

_{Comment @coderabbitai help to get the list of available commands.}

[zolotokrylin]

@holdex pr add-time 17m