Dev

docs/faq.mdx

@@ -17,6 +17,14 @@ For more details on enterprise solutions and branding customizations, [click her
 
 **A:** No, your data is never sent anywhere unless you explicitly choose to share it or you connect an external model provider. Everything inside Open WebUI runs and is stored locally on your machine or server, giving you full control over your data at all times. We encourage you not to simply take our word for it: our entire codebase is hosted publicly, so you can inspect exactly how everything works, and if you ever notice anything concerning, please report it to us on our repo immediately.
 
+### Q: How can I see a list of all the chats I've ever shared?
+
+**A:** Open WebUI provides a centralized **Shared Chats** dashboard where you can see every link you've generated. This is available to all users via **Settings > Data Controls > Shared Chats > Manage**. From there, you can search through your shared history, re-copy links, or revoke (unshare) access to any conversation instantly.
+
+### Q: How can I manage or delete files I've uploaded?
+
+**A:** You can access the **File Manager** by going to **Settings > Data Controls > Manage Files > Manage**. This dashboard allows you to search through all your uploaded documents, view their details, and delete them. Deleting a file here also automatically cleans up any associated Knowledge Base entries and vector embeddings.
+
 ### Q: Can I use Open WebUI in outer space (e.g., Mars and beyond) or other extreme environments?
 
 **A:** **Yes.** Open WebUI is fully self-hosted and does not rely on persistent internet connectivity, making it suitable for environments where cloud-based systems are impractical or impossible. As long as the underlying hardware can run a supported runtime, Open WebUI will function normally regardless of location.

docs/features/chat-features/chatshare.md

@@ -110,3 +110,41 @@ Once deleted, the shared link will no longer be valid, and users will not be abl
 4. Click on the chat you wish to change permission access for.
 5. Scroll to the bottom of the chat and update its permission level.
 6. Click the **Update Chat** button.
+
+### Managing Shared Chats
+
+Open WebUI provides a centralized dashboard to manage every chat conversation you have shared. This feature allows users to audit their shared content and quickly revoke access if needed.
+
+#### Accessing the Management Dashboard
+
+1. Click on your **profile name** or avatar in the bottom-left corner of the sidebar.
+2. Select **Settings** from the menu.
+3. Navigate to the **Data Controls** tab.
+4. Locate the **Shared Chats** row and click the **Manage** button.
+
+#### Dashboard Features
+
+The **Shared Chats** modal provides a unified interface for your public content:
+
+- **Centralized List**: View all conversations that have an active share link.
+- **Search & Filter**: Quickly find specific shared chats by title. The search bar includes a **500ms debounce** to ensure smooth performance while typing.
+- **Advanced Sorting**: Organize your shared history by:
+  - **Updated At** (Default)
+  - **Title**
+- **Copy Link**: Use the **Clipboard icon** next to any entry to instantly copy the share URL back to your clipboard.
+- **Revoke Access (Unshare)**: Use the **Unshare icon** (represented by a slashed link) to deactivate a share link.
+    - :::warning
+      Revoking access immediately invalidates the link. Anyone attempting to visit the URL will receive a "Not Found" error. This action is permanent, though you can generate a *new* unique link by sharing the chat again from the main interface.
+      :::
+- **Pagination**: Efficiently browse through your history using the "Load More" functionality at the bottom of the list.
+
+### Shared Management FAQ
+
+**Q: Does unsharing a chat delete the original conversation?**  
+**A:** No. Unsharing only deletes the public link. Your original chat history remains completely intact.
+
+**Q: Can I manage chats I've shared on the community platform here?**  
+**A:** No. This dashboard manages links generated on your local instance. For community-shared content, see [Deleting Shared Chats](#deleting-shared-chats).
+
+**Q: If I delete my original chat, what happens to the shared link?**  
+**A:** Deleting a chat also immediately invalidates and deletes any associated share links.

docs/features/index.mdx

@@ -19,6 +19,10 @@ import { TopBanners } from "@site/src/components/TopBanners";
 
 - 🔐 **SCIM 2.0 Provisioning**: Enterprise-grade user and group provisioning through SCIM 2.0 protocol, enabling seamless integration with identity providers like Okta, Azure AD, and Google Workspace for automated user lifecycle management. [Read the SCIM Guide](/features/auth/scim).
 
+- 📂 **Centralized File Management**: A unified dashboard to search, view, and manage all your uploaded documents in one place. Includes automated cleanup of Knowledge Base associations and vector embeddings when deleting files. [Learn about File Management](/features/workspace/files).
+
+- 💬 **Shared Chat Management**: A centralized interface to audit every conversation you've ever shared. Easily search through your shared history, re-copy links, or revoke (unshare) access instantly from a single location. [Learn about Chat Sharing](/features/chat-features/chatshare#managing-shared-chats).
+
 - 📱 **Responsive Design**: Enjoy a seamless experience across desktop PCs, laptops, and mobile devices.
 
 - 📱 **Progressive Web App for Mobile**: Enjoy a native progressive web application experience on your mobile device with offline access on `localhost` or a personal domain, and a smooth user interface. In order for our PWA to be installable on your device, it must be delivered in a secure context. This usually means that it must be served over HTTPS.
@@ -276,13 +280,13 @@ import { TopBanners } from "@site/src/components/TopBanners";
 
 - 🍻 **TavernAI Character Card Integration**: Experience enhanced visual storytelling with TavernAI Character Card Integration in our model builder. Users can seamlessly incorporate TavernAI character card PNGs directly into their model files, creating a more immersive and engaging user experience.
 
-- 🎲 **Model Playground (Beta)**: Try out models with the model playground area (`beta`), which enables users to test and explore model capabilities and parameters with ease in a sandbox environment before deployment in a live chat environment.
+- 🎲 **Model Playground (Beta)**: Try out models with the model playground area (`beta`), which enables users to test and explore model capabilities and parameters with ease in a sandbox environment before deployment in a live chat environment. Export your playground conversations in JSON format (compatible with Open WebUI chat import) or as plain text for easy sharing and documentation.
 
 ---
 
 ### 👥 Collaboration
 
-- 🗨️ **Local Chat Sharing**: Generate and share chat links between users in an efficient and seamless manner, thereby enhancing collaboration and communication.
+- 🗨️ **Local Chat Sharing**: Generate and share chat links between users in an efficient and seamless manner. Includes a **centralized management interface** in Settings to view, copy links, or unshare conversations at any time. [Learn more about Chat Sharing](/features/chat-features/chatshare).
 
 - 👍👎 **RLHF Annotation**: Enhance the impact of your messages by rating them with either a thumbs up or thumbs down AMD provide a rating for the response on a scale of 1-10, followed by the option to provide textual feedback, facilitating the creation of datasets for Reinforcement Learning from Human Feedback (`RLHF`). Utilize your messages to train or fine-tune models, all while ensuring the confidentiality of locally saved data.
 
@@ -424,6 +428,8 @@ import { TopBanners } from "@site/src/components/TopBanners";
 
 - 🔒 **Default Sign-Up Role**: Specify the default role for new sign-ups to `pending`, `user`, or `admin`, providing flexibility in managing user permissions and access levels for new users.
 
+- 🤖 **Bulk Model Management & Filtering**: Administrators can effortlessly manage large model collections from external providers with tools to bulk enable/disable models and filter the admin list by status (Enabled, Disabled, Hidden, etc.) to maintain a clean workspace. [Learn about Admin Models](/features/workspace/models#global-model-management-admin).
+
 - 🔒 **Prevent New Sign-Ups**: Enable the option to disable new user sign-ups, restricting access to the platform and maintaining a fixed number of users.
 
 - 🔒 **Prevent Chat Deletion**: Ability for admins to toggle a setting that prevents all users from deleting their chat messages, ensuring that all chat messages are retained for audit or compliance purposes.

docs/features/pipelines/index.mdx

@@ -53,9 +53,9 @@ Integrating Pipelines with any OpenAI API-compatible UI client is simple. Launch
 
 ## ⚡ Quick Start with Docker
 
-:::warning
+:::danger ⚠️ Security Warning
 
-Pipelines are a plugin system with arbitrary code execution — **don't fetch random pipelines from sources you don't trust**.
+Pipelines are a plugin system with arbitrary code execution — **don't fetch random pipelines from sources you don't trust**. A malicious Pipeline could access your file system, exfiltrate data, mine cryptocurrency, or compromise your system. Always review Pipeline source code before installing. See the [Security Policy](/security) for more details.
 
 :::
 

docs/features/plugin/functions/index.mdx

@@ -11,6 +11,12 @@ Unlike external tools that may require complex integrations, **Functions are bui
 
 Think of Functions as **modular building blocks** that let you enhance how the WebUI works, tailored exactly to what you need. They’re lightweight, highly customizable, and written in **pure Python**, so you have the freedom to create anything—from new AI-powered workflows to integrations with anything you use, like Google Search or Home Assistant.
 
+:::danger ⚠️ Security Warning
+
+**Functions execute arbitrary Python code on your server.** Only install Functions from trusted sources. Before importing any Function, review its source code to understand what it does. A malicious Function could access your file system, exfiltrate data, or compromise your system. See the [Security Policy](/security) for more details.
+
+:::
+
 ---
 
 ## 🏗️ Types of Functions

docs/features/plugin/index.mdx

@@ -17,6 +17,28 @@ Getting started with Tools and Functions is easy because everything’s already
 
 ## What are "Tools" and "Functions"?
 
+---
+
+:::danger ⚠️ Critical Security Warning
+
+**Tools, Functions, Pipes, Filters, and Pipelines execute arbitrary Python code on your server.** This is by design—it's what makes them powerful. However, this also means:
+
+1. **Only install from trusted sources.** Never import Tools or Functions from unknown or untrusted sources. Malicious code can compromise your entire system.
+
+2. **Review code before importing.** Before installing any community Tool or Function, review its source code. If you don't understand what it does, don't install it.
+
+3. **Protect your data directory.** The `data` directory (mounted at `/app/backend/data` in Docker) contains your database, configurations, and cached Tools/Functions. If an attacker gains write access to this directory, they can inject malicious code that will execute on your server.
+
+4. **Restrict Workspace access.** Only trusted administrators should have permission to create, import, or modify Tools and Functions. Regular users should **not** have Workspace access unless explicitly required.
+
+5. **Audit installed plugins regularly.** Periodically review the Tools and Functions installed in your instance via **Workspace → Tools** and **Admin Panel → Functions**.
+
+**What could go wrong?** A malicious Tool or Function could exfiltrate data, install malware, mine cryptocurrency, pivot to other systems on your network, or corrupt your instance.
+
+:::
+
+---
+
 Let's start by thinking of **Open WebUI** as a "base" software that can do many tasks related to using Large Language Models (LLMs). But sometimes, you need extra features or abilities that don't come *out of the box*—this is where **tools** and **functions** come into play.
 
 ### Tools

docs/features/rag/index.md

@@ -17,6 +17,10 @@ One of the key advantages of RAG is its ability to access and integrate informat
 
 Local documents must first be uploaded via the Documents section of the Workspace area to access them using the `#` symbol before a query. Click on the formatted URL in the that appears above the chat box. Once selected, a document icon appears above `Send a message`, indicating successful retrieval.
 
+:::tip Bulk File Management
+Need to clean up multiple uploaded documents or audit your storage? You can now use the centralized **[File Manager](/features/workspace/files)** located in **Settings > Data Controls > Manage Files**. Deleting files there will automatically clean up their corresponding RAG embeddings.
+:::
+
 You can also load documents into the workspace area with their access by starting a prompt with `#`, followed by a URL. This can help incorporate web content directly into your conversations.
 
 ## Web Search for RAG

docs/features/web-search/yandex.md

@@ -3,6 +3,12 @@ sidebar_position: 14
 title: "Yandex"
 ---
 
+:::warning
+
+This tutorial is a community contribution and is not supported by the Open WebUI team. It serves only as a demonstration on how to customize Open WebUI for your specific use case. Want to contribute? Check out the contributing tutorial.
+
+:::
+
 :::tip
 
 For a comprehensive list of all environment variables related to Web Search (including concurrency settings, result counts, and more), please refer to the [Environment Configuration documentation](../../getting-started/env-configuration#web-search).
@@ -40,4 +46,4 @@ services:
 
 *   **YANDEX_WEB_SEARCH_URL**: The endpoint for the Yandex Search API. Defaults to `https://searchapi.api.cloud.yandex.net/v2/web/search`.
 *   **YANDEX_WEB_SEARCH_API_KEY**: Your Yandex Cloud API Key.
-*   **YANDEX_WEB_SEARCH_CONFIG**: An optional JSON string to customize the search request (e.g., setting `searchType`, `region`, or other parameters supported by the Yandex Search API).
+*   **YANDEX_WEB_SEARCH_CONFIG**: An optional JSON string to customize the search request. This allows you to set any parameters supported by the Yandex Search API.

docs/features/workspace/files.md

@@ -0,0 +1,65 @@
+---
+sidebar_position: 5
+title: "📁 File Management"
+---
+
+Open WebUI provides a comprehensive file management system that allows you to upload, organize, and utilize your documents across various features like Knowledge Bases and RAG.
+
+## Centralized File Manager
+
+The **Centralized File Manager** provides a unified interface to view, search, and manage every file you have uploaded to your Open WebUI instance, whether it was uploaded directly to a chat or into a Knowledge Base.
+
+### Accessing the File Manager
+
+1. Click on your **profile name** or avatar in the bottom-left corner.
+2. Select **Settings** from the menu.
+3. Navigate to the **Data Controls** tab.
+4. Locate the **Manage Files** row and click the **Manage** button.
+
+### Key Features
+
+The File Manager modal offers several powerful tools for maintaining your data:
+
+- **Universal Search**: Quickly find any file by its filename using the integrated search bar.
+- **Advanced Sorting**: Organize your file list by:
+  - **Filename**: Sort alphabetically to find specific documents.
+  - **Created At**: See your most recent uploads or find older files.
+- **File Details**: View important information at a glance, including:
+  - **File Size**: See how much space each document occupies (e.g., KB, MB).
+  - **Upload Date**: Track when each file was added to your instance.
+- **Built-in Viewer**: Click on any file to open the **File Item Viewer**, which displays the file's metadata and specific details (such as size and type).
+- **Safe Deletion**: Easily remove files you no longer need.
+  - :::info **Knowledge Base Cleanup**
+    When you delete a file through the File Manager, Open WebUI automatically performs a deep cleanup. It removes the file from all associated Knowledge Bases and deletes its corresponding vector embeddings, ensuring your database stays clean and efficient.
+    :::
+
+## Using Files in Open WebUI
+
+Files are at the heart of the platform's advanced capabilities:
+
+### 1. Retrieval Augmented Generation (RAG)
+By uploading documents (PDFs, Word docs, text files, etc.), you can ground your AI's responses in your own data.
+- **Chat Uploads**: Simply drag and drop files into a chat or use the upload icon.
+- **Knowledge Bases**: Add files to structured collections for more permanent and organized retrieval.
+
+### 2. File Metadata
+Every file carries metadata that helps both you and the AI understand its context. This includes content type, original filename, and size.
+
+## Best Practices
+
+- **Naming Conventions**: Use clear, descriptive filenames. This improves the accuracy of the File Manager's search and helps you identify specific documents.
+- **Regular Audits**: Periodically use the **Manage Files** dashboard to delete old or redundant documents. This saves disk/database space and improves the performance of your system by ensuring only relevant data is retained.
+
+## FAQ
+
+**Q: If I delete a file, is it gone from my chats?**  
+**A:** Yes. Deleting a file via the File Manager removes it from the system entirely. Any chat that referenced that file using RAG will no longer be able to pull information from it.
+
+**Q: Can I download my files back from the File Manager?**  
+**A:** Currently, the File Manager focuses on viewing metadata and management (deletion). To download a file, you should typically access it from the original chat or Knowledge Base where it was used.
+
+**Q: Are there limits on the number of files I can manage?**  
+**A:** There is no hard-coded limit in Open WebUI. The scalability depends on your storage (disk/S3) and your Vector Database (e.g., ChromaDB, PGVector).
+
+**Q: Does managing files require Admin privileges?**  
+**A:** Regular users can manage their *own* uploaded files. Administrators have additional tools to manage global files and configuration via the Admin Panel.

docs/features/workspace/index.mdx

@@ -10,5 +10,6 @@ The Workspace in Open WebUI provides a comprehensive environment for managing yo
 - [🤖 Models](./models.md) - Create and manage custom models tailored to specific purposes
 - [🧠 Knowledge](./knowledge.md) - Manage your knowledge bases for retrieval augmented generation
 - [📚 Prompts](./prompts.md) - Create and organize reusable prompts
+- [📁 Files](./files.md) - Centralized management for all your uploaded documents
 
 Each section of the Workspace is designed to give you fine-grained control over your Open WebUI experience, allowing for customization and optimization of your AI interactions.