QIP Inspection

This screen allows for the QIP inspection to be performed and and related information to be recorded.

When opening a trolley from the Trolleys for Invoice screen, the app checks whether the trolley contains frozen or chill items. If it does, it checks whether the QIP process for the category of items (frozen/chill) has been completed. If the QIP for that given category of items has not been completed, this QIP screen is opened allowing the operator to perform the QIP inspection before continuing with the delivery of the items i.e. before opening the Items for Trolley screen. The QIP Inspection process is exactly the same for both frozen and chill items. The only difference is in the title of the screen being shown and the items being worked with as samples during the inspection.

N.B. since we do not know the order in which trolleys are being offloaded from the delivery vehicle, there may be cases where the operator prefers to postpone the QIP inspection e.g. when reaching another trolley, or perhaps at the end of the delivery process. For this reason, the operator is not forced into completing the QIP Inspection at this stage. The operator can click the Save button to continue without entering any QIP details. In such a scenario, this QIP Inspection screen will continue to be shown every time the operator opens another trolley of this category (frozen/chill) for as long as the QIP Inspection has not been completed. Once the QIP process for the category (chill/frozen) has been completed, the screen will no longer be shown. If the operator completed the delivery of all trolleys of the given category and has still not completed the QIP Inspection, then this screen will be shown at the end of the delivery process before allowing the receiver's signature to be captured. At that stage, the operator will have no choice but to complete the QIP Inspection in order capture the receiver's signature capture

The following information needs to be captured during the QIP Inspection:

• Sample Items:
  • Item Number: two sample items of the given category (frozen/chill) need to selected from the invoice. These serve as sample items on which the operator is performing the temperature check. An item can be selected by clicking on the Item text box which will open a screen showing all the items of that category (frozen/chill) in the trolley. The operator can select any item by clicking on the row. After selecting the item, the app will return back to this QIP Inspection screen and populate the Item text box with the Item Number of the item selected.
  • Temperature: after selecting the item, the operator is required to measure the temperature of the item with their own thermometer. The temperature needs to then be entered into the item's Temperature field.
  • Negative: checking this will ensure that the value entered on the 'Temperature' field will automatically be set to a negative value, and if not checked the value entered will automatically be set to positive.
  • Accept/Reject: based on the recorded temperature, the operator must indicate whether the item is accepted or rejected by the receiver. This can be done by selecting either the Accept or Reject radio button alongside the item that is being inspected. N.B. when selecting the Reject option, the item will have its Delivered Quantity set to 0 and the reason code set to Rejected.
• Category Status: at the bottom of the screen the operator is required to indicate whether the receiver is accepting, rejecting or partially accepting all of the items of the given category being inspected (frozen/chill). The following radio button options are available:
  • Accept: the option should only be selected if the receiver accepts all of the items of the given category (frozen/chill) on the invoice.
  • Reject: this option should only be selected if the receiver rejects all of the items of the given category (frozen/chill) on the invoice. When rejecting, an additional text box appears that requires the operator to enter a reason for the rejection. The operator cannot continue without providing a reason. N.B. when selecting the Reject option, all the items on the invoice for the given category (frozen/chill) will have their Delivered Quantity set to 0 and their reason code set to Rejected.
  • Partial Accept: the receiver could reject a single item due to its temperature being too high (failing QIP test), but may accept the rest of the frozen/chill items. The Partially Accepted option should be selected in this case.
• Save: the operator can press the Save button to save the details that have been entered on the screen related to the QIP Inspection. After the details have been saved, the app will continue to the Items for Trolley screen allowing the driver to enter details about the quantities being delivered for each item in the trolley.

The screenshot below shows the QIP Inspection screen when opening a chill trolley on an invoice, requiring the operator to perform the QIP inspection for chill items on the invoice.

The screenshot below shows the item by category selection screen that is opened when clicking the Item text box on the QIP Inspection screen. As mentioned above, this screen shows all of the chill items on the current trolley being worked on. The operator is required to select an item by clicking on its row in the list. After selecting the item, the app will return back to this QIP Inspection screen and populate the Item text box with the Item Number of the item selected.

The screenshot below shows the QIP Inspection screen after all information been entered. In this case the all of the frozen items for the invoice have been rejected. In order to continue with the rejection, a reason is also provided. Keep in mind that frozen/chill QIP Inspection screens look exactly the same.